close
ABCDEFGHIJKLM
1
DateTimeTypeOwner / Who's ResponsibleActionNotesMLH CommentsMiles
Olivia
Mark
Elena
Elli
Alys
2
Friday Jan 16, 2026
Watch this video on how to put together this run of show:
https://www.youtube.com/watch?v=maLDUDjTMo0
3
Fri2:00 PMInternalElliPickup UHaul 17' TruckUHaul #131, 1575 Dendarii Way
Confirmation Number: 3141592653589		Include as much detail as possible if team members are doing a task. This can mean confirmation numbers, phone numbers, addresses, etc.
4
Fri4:00 PMInternalOliviaCostco Trip
Hassadar Building, West Loading Dock.
Costco order: https://docs.google.com/spreadsheets/d/19RWg10ljw1ijGj3mkKaTiQIvJn1mBPaeY4eD83qA1Qo/edit#gid=0
Store snacks and drinks in Room 160
X
5
Fri6:00 PMInternalMarkVolunteer MeetingDos'tovar Rm. 300On the same vein as the team meeting, ensuring your volunteers are trained, will mean that the event always runs smoothly.X
6
Fri7:00 PMInternalMilesFinal Team MeetingDos'tovar Rm. 300If at all possible you should have a team meeting the day before the event, to make sure everyone is on the same page.X
7
Fri8:00 PMInternalMarkVolunteers setup chairs and tablesSketch this out so you have an idea ahead of time what volunteers should be moving tables to look like. X
8
Saturday Jan 17, 2026
9
Sat3:30 PMInternalEveryoneBegin final set-up
10
Sat3:45 PMInternalElenaSetup sponsor checkin
11
Sat4:00 PMSponsorElenaDoors open for sponsorsSponsors need at least two hours before participants arrive to be able to setup. While most sponsors will arrive only shortly before participants, giving them the option is greatly appreciated.X
12
Sat4:30 PMInternalOliviaTest A/VRented from MPVK.
Contact: Enrique (302) 455-5555		Test Clicking through slides, microphone/s, and how you are connecting your slide deck. If you do not have a usbc to hdmi adapter consider getting one, especially if sponsors will need to connect their devices.
13
Sat4:45 PMInternalMarkSetup participant checkinGet swag onto tables and wristbands/lanyards to aream
14
Sat5:00 PMPublicOliviaDoors open for participantsHaving at least an hour for participants to arrive is a must, typically 2-3 is better to account for all schedules and give participants a chance to get to know sponsorso
15
Sat5:00 PMInternalOliviaCheck-in startsNeed at least 4 volunteers, 2 laptops, power strip/extension cordHaving at least an hour for participants to arrive is a must, typically 2-3 is better to account for all schedules and give participants a chance to get to know sponsorsX
16
Sat6:00 PMPublicMilesOpening CeremonyHassadar Building, Tsipis Hall
17
Sat6:00 PMInternalMiles WelcomeHackers want to hack, so keeping your opening ceremony to under an hour is definitely a priority.X
18
Sat6:05 PMInternalElena Inspirational KeynoteMax 10 minutes. Hackers will lose interest if longer. e
19
Sat6:13 PMInternalElena Sponsor AppreciationX
20
Sat6:15 PMInternalOliviaLogistics
21
Sat6:20 PMInternalElenaMajor League HackingMLH rep NickMLH will need 10 minutes for opening slides and a demoe
22
Sat6:30 PMPublicMilesHacking StartsX
23
Sat7:00 PMPublicAlysTeam Building EventHassadar Building, Tsipis Halle
24
Sat7:00 PMInternalOliviaInternal Judges Briefing with TeamRun through plan of action for judging the next day
25
Sat7:15 PMInternalElenaDinner arrives, setup beginsGray's Cafe, need three tables
Contact: Travis (302) 333-5555		Always have meals come 15-30m before they're needed to allow for setup and lateness.e
26
Sat7:45 PMPublicOliviaDinnerHassadar Building, Great Hall
27
Sat8:15 PMInternalElenaIntro to Hacking workshop setupTyler leading workshop (303) 555-5555
If you'd like to run more workshops, you can schedule them concurrently in different rooms.
e
28
Sat8:30 PMPublicElenaWorkshop: Intro to Hacking Tyler leading workshop (303) 555-5555X
29
Sat9:00 PMPublicElenaMLH Intro to Google AI Studio WorkshopLed by Nick, Hassadar Building, Great HallMini-Events help keep people at your event, schedule them at high attrition times, like the late evening.e
30
Sat9:00 PMInternalMilesMiles leavesSleep ScheduleHaving a few team members leave early in the night, means they can come back and run the morning fresh. Make sure your team members are adhering to this schedule and spending at least eight hours outside the venue. While this is hard, it will make your event run far more smoothly.
31
Sat9:00 PMInternalOliviaOlivia leavesSleep Schedule
32
Sat9:30 PMPublicElenaMLH Hacking with GitHub Copilot WorkshopLed by Nick, Hassadar Building, Great HallMini-Events help keep people at your event, schedule them at high attrition times, like the late evening.
33
Sat11:45 PMInternalMarkMidnight Snack ArrivesTaura's Cookies
Contact: Taura (302) 111-5555		m
34
Sunday Jan 18, 2026
35
Sun12:00 AMPublicMarkMidnight Snack
36
Sun12:00 AMInternalAlysTransistion hacking space to expoVolunteers need to collapse tables, chairs, throw out trashIf you're using the same space for hacking and expo, a full transition will take 30m if you have volunteers working at full throttle. Schedule more time to allow yourself some buffer.
37
Sun12:00 AMInternalElliElli leavesSleep ScheduleX
38
Sun2:00 AMInternalAlysAlys leavesSleep ScheduleX
39
Sun5:00 AMInternalMarkMark leavesSleep ScheduleX
40
Sun5:00 AMInternalElenaElena leavesSleep ScheduleX
41
Sun5:00 AMInternalMilesMiles returnsSleep ScheduleX
42
Sun5:00 AMInternalOliviaOlivia returnsSleep ScheduleX
43
Sun8:00 AMInternalAlysAlys returnsSleep ScheduleX
44
Sun8:30 AMInternalOliviaBreakfast ArrivesVor Bacon, Bagels, and Biscuits
Contact: Greg (302) 222-5555		X
45
Sun9:00 AMPublicOliviaBreakfastX
46
Sun9:00 AMInternalElliElli returnsSleep Schedule
47
Sun9:00 AMInternalAlysBegin announcing submission deadlinehttp://devpost.com/Start making submission announcements, 1.5hr before the hack deadline
48
Sun10:00 AMPublicOliviaDevpost submissions workshop/QnA Workshop
49
Sun11:00 AMPublicAlysSubmissions Due (submissions soft deadline)X
50
Sun11:30 AMInternalOliviaLunch ArrivesX
51
Sun12:00 PMPublicAlysHacking Really Ends (submissions hard deadline)X
52
Sun12:00 PMPublicOliviaLunchToscane Sandwiches
Contact: Laisa (302) 123-4555 		X
53
Sun12:00 PMInternalElliBegin assigning hacker projects to tables If you're using the same space for hacking and expo, a full transition will take 30m if you have volunteers working at full throttle. Schedule more time to allow yourself some buffer.X
54
Sun12:00 PMInternalMarkMark returnsSleep ScheduleX
55
Sun12:00 PMInternalElenaElena returnsSleep ScheduleX
56
Sun12:15 PMInternalMarkJudge arrival
57
Sun12:45 PMSponsorElenaJudge briefing beginsX
58
Sun12:45 PMInternalMilesExpo judge briefing and give their table numbers to go judge for their prize(s)MLH will be helping with thisX
59
Sun1:00 PMPublicMilesExpo StartsGenerally, we target 90m for expos, for more on how this process works check out our Office Hours on Judging:X
60
Sun2:30 PMInternalMilesExpo 30-min Buffer Time
61
Sun2:30 PMSponsorElenaSponsor winners all given to ElenaX
62
Sun3:00 PMPublicMilesExpo Ends (hard deadline)
https://www.youtube.com/watch?v=Abhe2PavXyA&list=PLPDgudJ_VDUcdu9R9vv9KVk-RIXebhR4r&index=4
X
63
Sun3:00 PMInternalElenaDirector-internal deliberations, winners selected
64
Sun3:00 PMPublicOliviaIncentivize hackers to clean up after themselves so you can leave the venue faster (offer limited ed/old swag)
65
Sun3:30 PMPublicMilesClosing CeremonyClosing ceremonies almost always take 90m, unless you do novel things around judgingX
66
Sun3:35 PMInternalMiles Announce winners#REF!#REF!#REF!#REF!#REF!#REF!
67
Sun3:45 PMInternalElena MLH ClosingX
68
Sun3:50 PMInternalOlivia Closing LogisticsX
69
Sun3:55 PMInternalMiles Thanks and come againX
70
Sun4:00 PMPublicMilesEvent EndsX
71
Sun4:30 PMInternalMarkCleanup BeginsX
72
Sun5:00 PMPublicMilesVenue closes for participantsGive yourself plenty of time for clean up. This often ends up taking longer than expected because everyone is tired.X
73
Sun5:30 PMSponsorElenaVenue closes for sponsorsX